JOB  DESCRIPTIONS
DRAFT JOB DESCRIPTIONS (more to be posted)

NDMD PROJECT/INFORMATION OFFICER (to be updated)

The primary role of the Project/Information Officer is to ensure that the Nevis Disaster Management Department (NDMD) pursues its role as a provider/coordinator
of Disaster related Projects and Information, in keeping with the principles of Comprehensive Disaster Management (CDM). The Officer will be:

1. responsible for the management of NDMD’s Projects, and Educational and Information programs
2. required to provide assistance in the formulation of policies and programs, for disseminating information to the public on all topics related to disaster management
3. responsible for supporting and maintaining an effective public information and education programme designed to ensure maximum public understanding and
awareness of disaster prevention, preparedness, mitigation, response, recovery and restoration.

PROJECT DUTIES

1) Prepare, in conjunction with the Director, projects involving all aspects of Disaster Management, including making contact as required with overseas agencies,
specialists or utilities on a wide range of project issues
2) Prepare and update priority list, and ascertain project & training application procedures and requirements, for all Regional & International agencies with an interest
in Disaster Management
3) Review and assist in the implementation of all Disaster related Projects
4) Provide technical assistance in preparing, appraising public and private sector projects, to ensure Disaster Management considerations are adequately addressed in
development programmes and projects (in liaison with other relevant agencies)
5) Maintain logs and records of project activities; compile information for regular or special reports from logs and records maintained; maintain project budgetary
records and process related forms in accordance with agreed procedures.

INFORMATION DUTIES

6) Prepare public awareness and education information and meet with various community groups to educate and provide information on Disaster Management
7) Identify and utilize opportunities to promote the visibility of NDMO, including assisting in the developing and maintaining of an NDMD website
8) Prepare, disseminate and organize press releases, news items, periodic news conference and media tours as appropriate or as directed, and maintain/develop a
partnership with local and regional media houses
9) Develop an Information Policy and Strategy for handling public information in the aftermath of an emergency or disaster
10) Assist in the development and organising of, and training for Seminars & Workshops on Disaster Management
11) Undertake surveys and collect data and information relevant to the preparation of Disaster Management plans, and submit reports

OTHER DUTIES

12) Liaise and consult with officials of other departments and agencies for specialised technical inputs, advice or recommendations necessary for the proper review
and preparation of Disaster reports
13) Assist in the annual budget and project preparation
14) Assist in the drafting and implementation of the updated Disaster Plan for Nevis and in the development of Agency Disaster Plans
15) Report matters of interest or concern to the Director and when called upon to do so, substitute/act for the Director in his/her absence.
16) Perform other related duties incidental to the work described herein.


NDMD PROJECT OFFICER POST
 
The primary role of the Project Officer is to ensure that the Nevis Disaster Management Department (NDMD) pursues its role as a provider/coordinator of Disaster
related Projects, in keeping with the principles of Comprehensive Disaster Management (CDM). You will be:

1.        Responsible for the management of NDMD’s Projects
2.        Required to provide assistance in the formulation of policies and programs for dissemination to the public on all topics related to disaster management

PROJECT DUTIES

1)        Prepare, in conjunction with the Director, projects involving all aspects of Disaster Management, including making contact as required with overseas
agencies, specialists or utilities on a wide range of project issues
2)        Prepare and update priority list, and ascertain project & training application procedures and requirements
3)        Source funding from various Regional and International agencies for projects and training that are related to Disaster Management
4)        Plan, Implement and Review all Disaster related Projects
5)        Provide technical assistance in preparing, appraising public and private sector projects, to ensure Disaster Management considerations are adequately
addressed in development programmes and projects (in liaison with other relevant agencies)
6)        Undertake surveys and collect data and information relevant to the preparation of Disaster Management projects, maintain logs and records of project
activities; compile information for regular or special reports from logs and records maintained
7)        Maintain project budgetary records and process related forms in accordance with project cycle and submit reports
8)        Report matters of interest or concern to the Director relating to Disaster Management
9)        Substitute/act for the Director in his/her absence.
10)        Assist in the preparing and organizing of press releases, news items, periodic news conference and media in conjunction with projects
11)        Assist with the development of an Information Policy and Strategy for handling public information relating to the formulation projects in the aftermath of an
emergency or disaster
12)        Assist in the development and organising of training for Seminars & Workshops on Disaster Management (local, regional, and international)
13)        Assist in the annual budget and project preparation
14)        Assist in the drafting and implementation of the updated Disaster Plan for Nevis and in the development of Agency Disaster Plans
15)        Any other reasonable duty assigned by the Director or any person acting on the Director’s behalf, given the need for officers to be knowledgeable of the
portfolios of fellow officers and be able to function in other capacities


NDMD COMMUNICATIONS OFFICER POST

1.        Responsible for media communication, press releases, press conferences etc. on behalf of the Department.  Prepare and write speeches, advertisements,
public service announcements, reports, articles and produce newsletters/brochures
2.        Responsible for designing, updating and maintaining the Department’s website
3.        Responsible for communicating with other agencies on matters assigned by the Director
4.        Responsible for coordinating information release during times of emergencies and disasters as directed by the Director, and working in the Emergency
Operating Center on an assigned shift system
5.        Co-host the weekly radio program “Disaster & You” at Choice FM 105.3 and any other hosting or coordination of public awareness and education programs
on radio, TV or other media or setting
6.        Work cooperatively with other Ministries and other Department’s/Agencies personnel in carrying out the mandate of the Department and the goals of
Comprehensive Disaster Management
7.        Organise and manage seminars and training events for officers of the Nevis Island Administration relating to all aspects of Disaster Management. Coordinate
special events, conferences and promotions for internal or external audiences
8.        Managing the compilation and distribution of the Department’s brochures, newsletters and other publications, including writing and editing content, arranging
photography, overseeing design (and production and in hard and electronic copy)
9.        Develop communications objectives and a communications plan
10.        Identify the most effective and important audiences, the interests and concerns of the audiences, decide what to communicate to them and the best media to
use
11.        Arrange publicity for the Department and create and maintain public awareness of the Department’s policies and actions and provide the public with timely
information when it is requested
12.        Facilitate communications within the Department between employees and management in executing the functions, responsibilities and work program of the
Department
13.        Conduct research (e.g. public opinion and attitude surveys) and communicate results to the Director
14.        Any other reasonable duty assigned by the Director or any person acting on the Director’s behalf, given the need for officers to be knowledgeable of the
portfolios of fellow officers and be able to function in other capacities
Possible additional duties may include:
15.        Responsible for all radio communications (HF/VHF/Satellite) for the Department and as such will require certification/licensing as a radio operator (optional)
16.        Develop a marketing strategy for the Department to include the production of jingles, theme songs, music videos, skits, video productions etc.
17.        Securing sponsorship for events, activities, conferences, workshops, newsletters etc.
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