AGENCY RESPONSIBILITIES
Extracts from Chapter 4 of the 2005 Nevis Disaster Plan (draft)

RESPONSIBILITIES OF GOVERNMENT AGENCIES

(21) Each Government agency is responsible for drawing up its own internal disaster manual.  These manuals must provide for security of the department as well as
service to the public.

(22) All plans and revisions must be submitted to the Secretary of the Nevis Disaster Management Committee not later than 30th April of each year.

(23) As a general rule, Government agencies and officers will continue to exercise their normal functions during a disaster, but in some cases, special additional
responsibilities will be assigned.

(24) It is important to note the following:

(1) In some cases where a Department or Statutory Body is assigned specific responsibilities in this booklet, ultimate responsibility rests with the Permanent
Secretary of the Ministry concerned. The Permanent Secretary must ensure that all members of staff involved are familiar with the plan.
(2)  Where more than one agency is involved in the same area of activity, it is the responsibility of the first listed Permanent Secretary of Head of Department, unless
otherwise indicated herein, to arrange meetings to arrive at a common line of action.
(3) Where an agency has to liaise with another organisation it must make sure that inter¬communication is well established, e.g. by exchange of telephone numbers of
relevant personnel and a code for recognition.

(25) Some of the actions which will be necessary and which should be detailed in individual disaster plans are as follows:

(a) PREMIER'S OFFICE

§ Coordination of disaster preparedness plans and relief work.
§ Coordination of requests to the National Emergency Management Agency from overseas governments and other agencies.
§ Arrangements for relief aircraft and ships.
§ Issuing of notices for areas considered unsafe.
§ Declaration of Emergencies.
§ Ensuring optimal communication with Federal Government

(b) MINISTRY OF FINANCE

§ Provide budgetary support for emergency mitigation and expenditure.
§ Keep records of financial assistance received and disbursed.
§ Regulation of the entry of emergency supplies

(c) DEPARTMENT OF STATISTICS AND ECONOMIC PLANNING

§
Organise surveys before and after disaster.
§ Collect, collate and publish damage statistics.
§ Estimate amounts of financial and other relief and rehabilitation requirements.
§ Assist with coordination of requests for emergency assistance.
§ Keep records, of relief supplies and other assistance received by government and non-governmental organisations.
§ Process disaster data.

(d) MINISTRY OF AGRICULTURE, HOUSING, LABOUR, TOURISM AND DEVELOPMENT

§ Identification of Food Centres throughout the Island.
§ Maintenance of adequate food centres throughout the island.
§ Assignment of personnel to work in these centres in the event of an emergency.
§ Arrange adequate transport service for the distribution of food to all Emergency distribution depots.
§ Assist in the designing of rationing systems.

(e) POLICE

§ Protection of life and property, and prevention of vandalism.
§ Traffic control to and from Emergency areas and hospitals.
§ Crowd control.
§ Initiate public warning systems.
§ Security of essential services and vulnerable points.
§ Co ordination of warning systems.
§ Assistance in rescue and evacuation (from Fire and Rescue).

(f) FIRE AND RESCUE SERVICE

§ All fire fighting operations.
§ Pumping of flood waters.
§ Search and rescue operations (from Police)
§ Evacuation procedures, including evacuation of buildings (from Police).

(g)  DEPARTMENT OF EDUCATION

§ Staffing of Emergency shelters. This should be done in cooperation with Emergency Committees as required. § Liaise with Ministry of Health on Sanitary Services
for shelters.
§ Training of Shelter Staff (remove and give to the emergency shelter committee).
§ Assisting District Emergency Committee in ensuring the delivery of First Aid boxes to emergency shelters in collaboration with Ministry of Health.
§ Collaborating with Voluntary Services Sub-Committee in distribution of supplies and other materials.

(h)  HEALTH DEPARTMENT

§ Maintenance of staff of First Aid Stations in collaboration with the District Emergency Committees.
§ Managing EMT personnel and ambulance service (from Police)
§ Provision of First Aid boxes and other medical supplies to First Aid Stations.
§ Assisting the District Emergency Committee with the staffing of the First Aid Stations and training of personnel.
§ Caring for injured, old persons and children.
§ Education of the public in matters concerning public health.
§ Arrangements for mass immunization, if required.
§ Ensuring that hospitals and health centres make and practice disaster plans.
§ Arranging for the prevention and/or control of any outbreak of disease resulting from a disaster.
§ Preparation of a manual for First Aid Stations and personnel.
§ Providing sanitary services for shelters, where necessary.
§ Establishing procedures for collaboration with the Red Cross Society.
§ Arranging for sanitary inspection of relief food supplies. Recording, tagging, identifying and burying the dead. § Monitoring, assorting and distributing relief medical
supplies.
§ Participating in disaster related simulation exercises in co operation with other disaster management agencies.

(i) MINISTRY 0F COMMUNICATIONS, WORKS, PUBLIC UTILITIES AND POSTS

§ Road clearance.
§ Assistance in rescue work, in collaboration with Fire Officers.
§ Provision of emergency transport services.
§ Maintenance and repair of telecommunication system.
§ Supply generators and motor car batteries as directed by EOC.
§ Demolition of unsafe buildings.
§ Maintenance of all emergency shelters.
§ Assist in evacuation operations, as required.
§ Coordination of telecommunication systems (from Police).
§ Testing the quality of water supplies? (from Health)

(j) LEGAL DEPARTMENT

§ Review and development of regulation for shelter administration in collaboration with relevant ministries.
§ Revise and update Emergency Legislation.
§ Health has legal authority with respect to the demolition of unsafe buildings?

(k) GENDER AND SOCIAL AFFAIRS & YOUTH, SPORTS & COMMUNITY AFFAIRS DEPARTMENTS

§ Assist with registration of evacuees at shelters
§ Supplying of additional manpower if required by the senior shelter manager.
§ Assist with the transfer and relocation of evacuees.
§ Assist with information on possible numbers of evacuees and their districts of organisation.
§ Assist in the development of a register of all community organisations as a resource manual for manpower support.
§ Assist with unsupervised children and senior citizens.
§ Requisitioning relief food and other essential supplies for shelter occupants (from Education).

STATUTORY BODIES

Nevis Solid Waste Management Authority (NSWMA)
• To provide efficient collection and disposal system for refuse and carcasses.
• To collaborate with the Ministry of Health and any other relevant ministries

Nevis Air & Sea Port Authority (NASPA)
• Assist with rescue and evacuation efforts

Nevis Electricity Company (NEVLEC)
• Maintain adequate supply during disaster
• Maintain and repair electrical damage

Nevis Housing and Land Development Corporation (NHLD)
• Identify possible lands for temporary shelters
• Construction of temporary shelters
• Assist with the repair to damaged buildings
• Assist with transport and search and rescue
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